Mr M C Murphy
(Secretary Hutton Poplars Bowling Club)
103 Chelmsford Road
Date: 31st August 2017
Dear Mr Murphy
Re: Hutton Poplars Bowling Club
I refer to your correspondence of 23rd of August 2017 and our meetings and discussions with officers, prior to that time.
As stated at our meeting, I personally wanted to review both the decision to give the Club notice to vacate Hutton Poplars Lodge, along with the proposals for alternative uses of the building.
I have now had the opportunity to carry out an extensive review and wanted to update you on the position.
As stated in our meetings, you will be aware of the intense financial pressures that local government is under, and Brentwood Borough Council is no exception to these pressures. However, I am also aware of the need to balance the provision of the statutory services with a commitment to the community and it is on that basis that I have reviewed the matter.
The reason for the original notice being provided to you is varied, and I can see that the officers were exercising a duty in relation to the stewardship of assets under the council's control, utilising the powers of delegated authority they have.
However, having looked at the proposals for alternative uses of the building, I am not satisfied that they would be acceptable.
Therefore, it is my intention to take the proposals no further, so there will be no need for the Club to vacate the building.
In terms of formalising this arrangement, on the 19th September, I will be making a clear recommendation, to the Policy Projects and Resources (PPR) committee that the Council enters into a formal arrangement with the Hutton Poplars Bowling Club. This will be enabled by a 10 year lease agreement, which will provide security for you and which will bring the Club in to line with other organisations that are operating from Council owned assets.
The constitution of the Council means that as such a lease agreement will be at less than market value, I cannot make this decision on my own, but will need the support and agreement of the aforementioned committee. This is a standard procedure, which covers such arrangements with voluntary/associations such as the Hutton Poplars Bowling Club.
Should the PPR committee agree this recommendation, we will indeed be entering into a new lease arrangement with the Hutton Poplars Bowling Club and officers will invite you in for discussion regarding the terms and conditions of the lease.
I trust you find the above satisfactory and wish you the best for the future.
Leader of Brentwood Council